i can totally relate to what you’re describing — many teams struggle when approval chains, reporting, and project updates happen across disconnected tools. one of the most effective approaches i’ve seen is adopting low-code automation platforms that unify processes under one visual workflow builder. it allows you to set rules, connect data sources, and automate repetitive steps without heavy coding. tools like https://processmix.com/ai-decisioning
help integrate decision logic and ai-driven automation, making processes more adaptive and transparent. once everything’s connected, coordination becomes faster and error-free, even for small teams.